Human Resources Assistants, Except Payroll And Timekeeping

Human Resources Assistants, Except Payroll and Timekeeping

Description

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Tasks

Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
Explain company personnel policies, benefits, and procedures to employees or job applicants.
Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
Gather personnel records from other departments or employees.
Examine employee files to answer inquiries and provide information for personnel actions.
Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
Compile and prepare reports and documents pertaining to personnel activities.
Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
Process and review employment applications to evaluate qualifications or eligibility of applicants.
Arrange for advertising or posting of job vacancies, and notify eligible workers of position availability.
Provide assistance in administering employee benefit programs and worker's compensation plans.
Select applicants meeting specified job requirements and refer them to hiring personnel.
Interview job applicants to obtain and verify information used to screen and evaluate them.
Inform job applicants of their acceptance or rejection of employment.
Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
Prepare badges, passes, and identification cards, and perform other security-related duties.
Arrange for in-house and external training activities.

Knowledge

Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Personnel and Human Resources: Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Computers and Electronics: Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Administration and Management: Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Skills

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Abilities

Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
Written Comprehension: The ability to read and understand information and ideas presented in writing.
Written Expression: The ability to communicate information and ideas in writing so others will understand.
Near Vision: The ability to see details at close range (within a few feet of the observer).
Speech Clarity: The ability to speak clearly so others can understand you.

Work Activities

Organizing, Planning, and Prioritizing Work: Developing specific goals and plans to prioritize, organize, and accomplish your work.
Establishing and Maintaining Interpersonal Relationships: Developing constructive and cooperative working relationships with others, and maintaining them over time.
Communicating with Supervisors, Peers, or Subordinates: Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Getting Information: Observing, receiving, and otherwise obtaining information from all relevant sources.
Interacting With Computers: Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Updating and Using Relevant Knowledge: Keeping up-to-date technically and applying new knowledge to your job.
Performing Administrative Activities: Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Processing Information: Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Work Context

Telephone: How often do you have telephone conversations in this job?
Electronic Mail: How often do you use electronic mail in this job?
Indoors, Environmentally Controlled: How often does this job require working indoors in environmentally controlled conditions?
Face-to-Face Discussions: How often do you have to have face-to-face discussions with individuals or teams in this job?
Contact With Others: How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it?
Importance of Repeating Same Tasks: How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job?
Structured versus Unstructured Work: To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals?
Work With Work Group or Team: How important is it to work with others in a group or team in this job?
Letters and Memos: How often does the job require written letters and memos?
Importance of Being Exact or Accurate: How important is being very exact or highly accurate in performing this job?

Interests

Conventional: Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Enterprising: Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
Social: Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.
Investigative: Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.
Realistic: Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.
Artistic: Artistic occupations frequently involve working with forms, designs and patterns. They often require self-expression and the work can be done without following a clear set of rules.

Work Style

Integrity: Job requires being honest and ethical.
Dependability: Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Attention to Detail: Job requires being careful about detail and thorough in completing work tasks.
Cooperation: Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Initiative: Job requires a willingness to take on responsibilities and challenges.
Stress Tolerance: Job requires accepting criticism and dealing calmly and effectively with high stress situations.
Concern for Others: Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
Independence: Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
Self Control: Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Adaptability/Flexibility: Job requires being open to change (positive or negative) and to considerable variety in the workplace.

Work Values

Relationships: Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
Support: Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
Working Conditions: Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.
Independence: Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.
Achievement: Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.
Recognition: Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status.

Related Occupations

Appraisers, Real Estate

Payroll and Timekeeping Clerks

Eligibility Interviewers, Government Programs

Interviewers, Except Eligibility and Loan

Production, Planning, and Expediting Clerks

Lay Titles

Administrative Assistant

Agent-Contract Clerk

Assignment Clerk

Benefits Administrator

Benefits Clerk

Benefits Coordinator

Civil Service Clerk

Civil Service Worker

Compensation and Benefits Technician

Employment Assistant

Employment Clerk

Employment Specialist

Enrollment Specialist

Human Resources Administrative Assistant

Human Resources Analyst (HR Analyst)

Human Resources Assistant (HR Assistant)

Human Resources Associate (HR Associate)

Human Resources Clerk (HR Clerk)

Human Resources Consultant (HR Consultant)

Human Resources Coordinator (HR Coordinator)

Human Resources Information Systems Administrator (HRIS Administrator)

Human Resources Recruiter (HR Recruiter)

Human Resources Representative (HR Representative)

Human Resources Specialist (HR Specialist)

Human Resources Technician (HR Technician)

Identification Clerk

Personnel Analyst

Personnel Assistant

Personnel Associate

Personnel Clerk

Personnel Officer

Personnel Services Specialist

Personnel System Manager

Personnel Technician

Staffing and Assignments Coordinator

Temporary Help Agency Referral Clerk

Time Study Clerk

Workers Compensation Coordinator

National Wages and Employment Info

Median Wages (2008):: $18.03 hourly, $37,510 annual.

Employment (2008):: 139,200 employees